School Operations
School fees, collected on time and reconciled without the chase
Fee structures, invoices, online payments and reminders in one place. Corevia Fee Management gives families clarity and gives your finance office a live view of what is owed.
- invoices, reminders and receipts
- Auto
- invoices, reminders and receipts
- view of outstanding balances
- Live
- view of outstanding balances
- instalments, discounts and scholarships
- Flexible
- instalments, discounts and scholarships
Fee Management interface preview · demonstration data
Why Fee Management
Clear fees for families, fewer chases for your finance team.
Corevia Fee Management handles school billing from fee setup to reconciliation. Define fee structures by year group, campus or programme, generate invoices and instalment plans, and let families pay online. Discounts, sibling reductions and scholarships are applied consistently, reminders go out automatically, and payments sync to your accounts.
Fee structures
Tuition, transport, meals and activities by year group, campus or programme.
Instalment plans
Termly, monthly or custom schedules with due dates and late-fee rules.
Discounts & scholarships
Sibling, staff and merit reductions applied consistently with approval.
Online payments
Card and local payment methods through supported payment gateways.
Receipts & statements
Automatic receipts and family statements across all children.
Reconciliation
Match payments and sync transactions to Xero or QuickBooks.
01 · Invoicing
Every family gets a clear, correct bill
Invoices are generated from each student's fee structure, with discounts, scholarships and optional charges such as transport applied automatically. Families with several children see one combined statement.
- Bulk invoice runs by term
- Family-level statements
- Credit notes and adjustments
02 · Reminders
Polite reminders that go out on time
Friendly reminders before a due date and follow-ups afterwards are sent by email, SMS or push. Finance staff see who has been reminded and can pause reminders for families on agreed plans.
- Scheduled pre- and post-due reminders
- Pause rules for payment plans
- Escalation to the bursar
03 · Finance reporting
Know your collection position every day
Track collected, outstanding and overdue amounts by term, campus and fee type. Aged debt reports and forecasts help bursars plan cash flow and follow up early.
- Collections vs. billed by term
- Aged debt by family
- Exports for auditors
How it works
Fee Management in four steps
From first connection to everyday use, Fee Management follows a simple, repeatable flow.
-
1
Configure
Set fee structures, instalments and discount rules.
-
2
Bill
Generate invoices for each term or month.
-
3
Collect
Families pay online, in the app or at the office.
-
4
Reconcile
Payments are matched and synced to your accounts.
Integrations & compatibility
Fits into your school's existing tools
Connectors for the sign-in, classroom, payment and messaging tools schools already use, plus an open API for everything else.
- Sign in with Google Workspace or Microsoft 365
- Rostering sync with Clever, ClassLink and OneRoster
- Works in any browser, plus iOS & Android apps
- Regional data hosting options
- Stripe Fee payments
- PayPal Fee payments
- Xero Accounting
- QuickBooks Accounting
- Twilio SMS Messaging
- WhatsApp Business Messaging
- Power BI Reporting
- Webhooks Developer
+ an open REST API and webhooks for your own systems
Use cases
Built for real school days
How schools put Fee Management to work.
Multi-campus billing
Run different fee structures per campus with group-level reporting.
Scholarships & bursaries
Apply and track financial aid with approvals and an audit trail.
Optional services
Bill transport, meals and clubs alongside tuition on one statement.
Popular in
K–12 schools
Run admissions, timetables, registers, reports and parent communication for every year group from one student record.
International schools
Support multiple curricula, languages and currencies, with a family app that keeps globally mobile parents close.
School groups & trusts
Standardise policies and reporting across campuses while giving each school the autonomy it needs.
Early years & nurseries
Track sessions, observations and wellbeing for the youngest learners and share daily updates with families.
Colleges & sixth forms
Manage option blocks, coursework deadlines and exam entries while students take more ownership of their learning.
Solutions
Made for every role
See how Fee Management fits into the day of everyone in your school.
FAQ
Fee Management questions, answered
Can't find what you're looking for? Our education team is happy to help.
Corevia supports Stripe and PayPal, and further regional gateways and local payment methods depending on your country. Availability, fees and settlement times vary by region and should be confirmed for your school before go-live.
No. Card payments are handled by the payment provider, and Corevia stores only the payment reference and status needed for reconciliation.
Yes. Office staff can record cash, cheque and bank-transfer payments, and bank statements can be imported to help match transfers to families.
Explore the platform
Every Corevia product shares the same student record and permissions.
SIS
A student information system for enrolment, class and section management, timetables, documents and transfers — the single record every other Corevia module builds on.
Learn moreLMS
A learning management system for organising courses, setting assignments and quizzes, sharing resources and giving feedback — connected to your timetable and gradebook.
Learn moreAdmissions & CRM
Manage enquiries, campaigns, online applications, entrance tests, interviews and offers in one admissions pipeline that converts straight into enrolled students.
Learn moreSee Fee Management in action
Book a tailored walkthrough of Fee Management with an education specialist, using scenarios from your own school.
- 30-minute tailored session
- No commitment, no credit card
- A rollout plan you can share with governors